Meetings

How meetings will be held

A general meeting is a meeting that all society members are invited to attend.  The rules must set out how general meetings are called, run and how voting is conducted.

How members are notified of a general meeting.

For example, does notification need to be in writing? What sort of notice period is required.

How the meeting will be run

For example, the number of members required to make a quorum, who can propose agenda items and how.

Voting rights at the meeting

For example, life members may have two votes, while ordinary members have one.

The rules may also cover:

• Whether there will be different types of general meetings.
  
• Annual general meetings - usually where office holders and committees are elected, accounts are considered, the year's activities reviewed and plans made for the year ahead.
  
• General meetings held on a more regular basis.  For instance, some societies may hold monthly general meetings.
  
• Special general meetings - called when required to discuss urgent business such as to alter the rules.
  
• Other types of meetings that the society may wish to hold.  For example, committee meetings. 

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