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Appointment of officers

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The rules must specify how officers will be appointed. Most rules provide for the election of officers at the annual general meeting. Some societies provide that the officers are appointed on a rotating basis amongst the members.

The officers usually consist of a Chairperson, a Secretary and a Treasurer.

  • The Chairperson convenes meetings of the society and ensures that the rules are followed.
  • The key role of the Secretary is to keep a register of members, prepare notices for general meetings, keep minutes of all meetings, and keep the official stamp or common seal of the society in safe keeping.
  • The role of the Treasurer is to keep proper financial records, to bank all money received by the Society; to pay all accounts, to prepare annual accounts, and to file the annual accounts (financial statements) with the Registrar of Incorporated Societies.


Last updated 25 September 2015