Meetings

The rules must set out requirements for meetings.

How meetings will be held

A general meeting is a meeting that all society members are invited to attend. The rules must set out how general meetings are called, run and how voting is conducted.

• How members are notified of a general meeting
  For example, does notification need to be in writing? What sort of notice period is required.
• How the meeting will be run
  For example, the number of members required to make a quorum, who can propose agenda items and how.
• Voting rights at the meeting
  For example, life members may have two votes, while ordinary members have one.

The rules may also cover:

• Whether there will be different types of general meetings.
• Annual general meetings - usually where office holders and committees are elected, accounts are considered, the year's activities reviewed and plans made for the year ahead.
• General meetings held on a more regular basis.  For instance, some societies may hold monthly general meetings.
• Special general meetings - called when required to discuss urgent business such as to alter the rules.
• Other types of meetings that the society may wish to hold.  For example, committee meetings.